|
As soon as you have settled the wages, you will find all the payslips that have been settled. You will see the fields below in the ‘Options’ tab:
Payroll No.
|
The corresponding pay process number is specified. For more information click the drop-down arrow..
|
Settlement date
|
The settlement date is taken from wage accounting
|
Payout date
|
The payout date is taken from wage accounting
|
Additional text
|
Do you want to print additional text on all employees’ payslips? Click the drop-down arrow-> name the additional text-> to enter multiple lines, click the ‘Line’ button-> now enter the corresponding text for each language code. After this additional text is enabled in this field, it will be printed on all payslips. If you no longer want the text on the payslip, simply delete the name stored in the ‘Additional text’ field.
|
Copy
|
If this field is enabled, word COPY will be printed on the payslip.
|
Company language
|
For example, your company language is German, but you print out the employee’s payslip in their mother tongue (e.g., Italian). If you are not fluent in this language to be able to check the payslip, then enable the ‘Company language’ field and the payslips will all appear in German for checking purposes.
|
print only changed Paycheck
|
Only Paychecks with amounts different from the previous month will be printed
|
Direct Delivery
|
By checking this box, you determine that the payslips should be provided to the employees in SwissSalary Direct.
Tip: SwissSalary keeps record of employees registered in SwissSalary Direct (see the “SwissSalary Direct rollout date” field on the Employee list):
For the registered employees, the payslip always becomes available automatically on SwissSalary Direct.
The payslip is printed automatically for non-registered employees.
|
Direct visible from
|
You can define the time when the employee can see the payslip in SwissSalary Direct. As of this date, the employee will also receive email notifications about new documents made ready.
|
Direct no email notification
|
Email notification to employees can generally be switched off in SwissSalary Direct settings (field ‘No email notification’). This is useful, for example, when several documents are sent one after the other, but the employee is only notified once by email.
We have now created the possibility to control this for each document type with document types ‘Payslip’, ‘Salary certificate’ and ‘Report card’ for File ZIP archive import as well as for sending of documents in general. In addition to the existing options ‘Direct delivery’, ‘Directly visible from’, you will now also find another option ‘No direct email notification’. If this option is switched off, employees will be informed via email as before.
|
The options (filters) for printing payslips have been completely revised and optimized. The filter criteria are now retrieved directly via the Pay Process Header table. For example, it allows to print certain employees’ payslip covering a certain period.
You can freely use the following filter criteria for printing of the payslips:
- Payroll No.
- Employee No.
- Allocation Group
- Settlement date
etc.
Example A:
You want to print all payslips for employee 101 he has ever received.
Solution A:
Employee No = 101
The rest of the filters remain empty
All employee 101's payslips are printed in chronological order.
Example B:
You want to print all payslips for employee 101 covering the following period: January 1, 2017 – June 30, 2017
Solution B:
Employee No = 101
Settlement date = January 1, 2020..June 30, 2020
All employee 101's payslips from January 2017 till June 2017 will be printed in chronological order.
Example C:
You want to print all payslips from pay process 252 + 279 for employees 101 and 113.
Solution C:
Employee No = 101|113 (AltGr+7)
Payroll No. = 252|279 (AltGr+7)
All employee 101’s and 113’s payslips from pay processes 252 + 279 will be printed in chronological order.
Hint:
You can select multiple pay processes, and then click “Payslip”. The filter will be accepted automatically.
|